Two-step sign-in on every account
Every Excello team account signs in with a second step, not a password alone.
The strongbox
Security at Excello: private AI, and your books under your control.
Security at Excello starts with where your data goes. The AI that reads your transactions runs on Excello's own private servers, and your data is never sent to outside AI companies.
Your books stay in your own QuickBooks, Xero or Odoo. Bank feeds are read-only, and your team keeps the admin login and every payment.
- Control
- AI on our own private servers
- Your ledger in your software
- Bank feeds read-only
- Access removable any time
Is AI bookkeeping safe for your data?
The route
AI bookkeeping is as safe as the place the AI runs. Many AI tools send what they read to a large AI company's servers to be processed. Excello runs its own AI on its own private servers, so your transactions are read there and never sent to an outside AI company.
This is the whole route your data takes:
-
Stop 01
Your bank
Transactions reach your accounting software through its own bank feed, read-only.
-
Stop 02
Your QuickBooks, Xero or Odoo
Your books live here, under your subscription and your admin login.
-
Stop 03
Excello's private servers
Our AI reads new transactions and proposes matches and categories.
-
Stop 04
Back in your books
Routine matches are posted, and accountants check everything before the close.
Outside AI companies: your data is never sent to them.
Who controls what
Access
Here is exactly who holds each part of your finances when you work with Excello.
| Part of your finances | Who controls it | How Excello works with it |
|---|---|---|
| Your accounting software | You, as admin | Excello is added as a user you can remove at any time |
| The AI that reads your transactions | Excello, on its own private servers | Your data is never sent to outside AI companies |
| Your bank accounts and logins | You | Excello sees read-only bank feeds through your accounting software's own bank connections |
| Payments to vendors | Your team | Excello records each payment once it has been made |
| Payroll submission | Your team | Excello prepares and checks each run for your team to approve and submit |
| Your records if you leave | You | They stay in your own software; you remove Excello's access and nothing needs exporting |
Is outsourced bookkeeping secure?
Inside Excello
Outsourced bookkeeping is secure when the provider limits who can see your books and how they sign in. These are the rules inside Excello.
Need-to-know access
Each accountant can see only the clients they work on, never the whole client list.
A named user in your software
Excello works through its own user in your QuickBooks, Xero or Odoo, so its changes appear under its own name in your software's history, and you can remove it at any time.
Connections checked daily
Every connection to your tools is checked each day. When a bank needs you to sign in again, we ask you to do it, and your bank login stays with you.
Why working inside your software is the safer design
Ownership
Five steps to protect your own finance systems
Good practice
Whoever keeps your books, these five habits keep your accounts safer.
Turn on two-factor authentication
Require it on your accounting software, bank and payroll logins, for everyone who has access.
Give each person their own login
Add accountants as separate users with the role they need, never a shared password.
Keep the admin login with an owner
The person who can add or remove users should be someone who owns the business.
Review who has access every quarter
Remove anyone who no longer works on your books, including former staff and past providers.
Confirm changed bank details by phone
Before paying a vendor whose bank details have changed, call them on a number you already hold.
Frequently asked questions
How does Excello keep my financial data secure?
Your books stay in your own QuickBooks, Xero or Odoo, and the AI that reads them runs on Excello's own private servers. Every Excello account uses two-step sign-in, and each accountant sees only the clients they work on.
Does Excello send my data to outside AI companies?
No. Excello's AI runs on Excello's own private servers, so your transactions are read there and your data is never sent to outside AI companies. The results come back into your own accounting software for accountants to check.
Does Excello need my bank login?
No, your bank login stays with you. Bank feeds reach Excello read-only through your accounting software's own bank connections, so Excello sees the transactions it needs to keep your books current.
Can Excello move money from my accounts?
Payments stay entirely with your team. Vendor payments and payroll are approved and submitted by your own people, and Excello records them in your books once they have been made.
How do I remove Excello's access?
Remove Excello as a user in your QuickBooks, Xero or Odoo account, and in any connected tool. Access ends immediately, and your books, history and chart of accounts stay exactly where they are.
Who keeps my data if I stop using Excello?
You do. Your books stay in your own accounting software, and there is nothing to export or hand back, because your ledger has lived in your own account from the first day.
More on how connections work is on the integrations page. Questions about security can go to info@excelloservices.com.