Integrations · Payments
Stripe accounting software, or how one payout becomes sales, fees and refunds.
Excello pairs Stripe accounting software with accountants: each Stripe payout is split into gross sales, processing fees and refunds, matched to its bank deposit and invoices, and reconciled inside your own QuickBooks, Xero or Odoo.
Your income statement shows real sales with fees as their own cost, and the month closes within five business days as standard.
Every deposit explained, down to the fee.
- Stripe
- Payouts split
- Invoices matched
- Connection checked daily
- Closed within five business days
Is Stripe an accounting system?
The short answer
| Stripe feature | What it does |
|---|---|
| Payout reconciliation report | Breaks each automatic payout into the transactions it contains, grouped by category |
| Stripe Invoicing and Billing | Creates invoices and subscriptions and collects the payments |
| Stripe Revenue Recognition | Produces revenue reports in line with ASC 606 and IFRS 15 from Stripe billing data |
| Accounting apps | Apps in the Stripe App Marketplace sync Stripe data to QuickBooks and other accounting systems |
Source: Stripe Documentation and stripe.com product pages, checked September 2026
One Stripe payout, split the right way
A worked example
| Line | Amount | Where it goes in your books |
|---|---|---|
| Gross sales | $10,000 | Revenue |
| Processing fees | −$320 | Merchant fees, an expense |
| Refunds | −$180 | Refunds, reducing revenue |
| Payout to your bank | $9,500 | Matched to the bank deposit |
How Excello handles Stripe
Four steps
-
Step 01
Pulled in
Stripe charges, fees, refunds and payouts arrive through the Stripe connection, checked daily.
-
Step 02
Split
Each payout is broken into gross sales, processing fees, refunds and any disputes.
-
Step 03
Matched
Payments are matched to their invoices, and each payout to the deposit in your bank.
-
Step 04
Reconciled
The Stripe balance is agreed at every close, completed within five business days as standard.
Stripe accounting software you run, compared with Excello
Side by side
| What matters | A sync app you run | Excello |
|---|---|---|
| Stripe data into the ledger | Automatic once mapped | Automatic, connection checked daily |
| Fees and refunds | Split by the mapping you set | Split and checked by accountants |
| Invoice matching | Your team handles exceptions | Matched, including partial payments |
| Payout to bank | Your team | Matched to every deposit |
| Month-end | Your team | Stripe balance reconciled at every close |
Stripe inside your current accounting software
Nothing to migrate
Frequently asked questions
What is Stripe accounting software?
Stripe accounting software is a tool that moves Stripe payments, fees, refunds and payouts into your accounting system. Examples range from Stripe's own reports to sync apps, and Excello pairs that data with accountants who reconcile every payout.
Is Stripe an accounting system?
No. Stripe processes payments and provides billing, invoicing and reporting, while your general ledger lives in accounting software such as QuickBooks, Xero or Odoo, where Excello keeps it current.
Why does my Stripe payout not match my sales?
Stripe pays out after deducting processing fees and refunds, and one payout can cover several days of payments. Recording gross sales, fees and refunds separately makes each payout match its bank deposit.
How are Stripe fees recorded?
Processing fees are recorded as an expense, separately from the sale. Revenue then shows the full amount customers paid, and your payment costs are visible as their own line in the profit and loss.
Can Excello match Stripe payments to invoices?
Yes. Each Stripe payment is matched to the invoice it pays, including partial payments, so your receivables stay current, and each payout is matched to the deposit that reaches your bank.
What happens with refunds and disputes?
Refunds are recorded against the original sale. Disputes and their fees are recorded as they appear in each payout, so every payout still reconciles to the bank deposit it produced.