Receipt capture
In every plan no extra software
- Receipts read automatically
- Matched to card and bank charges
- Coding checked weekly or daily
- Gaps raised before the close
Automation · Money in and out
Receipt scanning software where every receipt reconciles to its charge.
Excello pairs receipt scanning software with accountants: each receipt is read for supplier, date, amount and tax, matched to its card or bank transaction inside your own QuickBooks, Xero or Odoo, and checked every week or every business day.
Receipt reading is part of every bookkeeping plan, with no extra software to buy, and the month closes within five business days as standard.
No shoebox of receipts at year-end.
- Receipts
- Read automatically
- Matched daily
- Checked weekly or daily
- Closed within five business days
A receipt scanner with software: why the scan is the easy part
The real work
How Excello turns receipts into matched records
Four steps
-
Step 01
Read
Each receipt is read for the supplier, date, amount and any tax charged.
-
Step 02
Matched
The receipt is matched to the card or bank transaction it belongs to, as transactions arrive each day.
-
Step 03
Checked
Accountants check matches and coding every week or every business day and ask you about anything unclear.
-
Step 04
Closed
Documented transactions flow into the close, completed within five business days as standard.
Best receipt scanning software: what to look for
Choosing
Receipt scanner and accounting software work best as a pair. Here is what matters when the receipts need to end up in your books.
| Look for | Why it matters for your books |
|---|---|
| Accurate reading of totals and tax | A misread total or missing tax amount turns into a correction at month-end. |
| Matching to card and bank transactions | A receipt only helps once it is attached to the charge it explains. |
| A clean link to QuickBooks, Xero or Odoo | Receipts should reach the ledger without anyone retyping them. |
| Paper, photos and emailed PDFs alike | Most businesses get all three, often for the same supplier. |
| Search and storage for later | Tax advisers, auditors and investors may ask for a receipt years afterwards. |
Receipt scanner software comparison
Side by side
| What matters | Built into your ledger | Standalone receipt apps | Desktop scanning software | Excello |
|---|---|---|---|---|
| Reads the receipt | Yes | Yes | Yes | Yes |
| Matches it to the transaction | Suggested, you confirm | Suggested, you confirm | You do it | Matched, with accountants on exceptions |
| Checks the coding | Your team | Your team | Your team | Accountants, weekly or daily |
| Chases missing receipts | Your team | Your team | Your team | Raised at the next review |
| Cost | Often in your plan | A subscription | Bought once or subscribed | Part of every bookkeeping plan |
Best free receipt scanner software
What it costs
Five habits for receipts that hold up
Good records
Capture receipts at the till
Thermal paper fades. A clear photo taken on the day stays readable.
Ask suppliers for itemized receipts
A card slip shows a total. An itemized receipt shows what was bought and the tax charged.
Note the purpose for meals and travel
Who attended and why takes seconds on the day and is hard to remember later.
Keep one receipt per charge
Split a shared bill before paying where you can, so each charge has its own receipt.
Check your country's retention rules
How long receipts must be kept, and in what form, is set by your tax authority.
Receipts matched inside your current accounting software
Nothing to migrate
Frequently asked questions
What is receipt scanning software?
Receipt scanning software reads a photo, scan or emailed copy of a receipt and pulls out the supplier, date, amount and tax. Nothing is typed by hand. Excello pairs that reading with accountants who match and check every receipt.
What is the best receipt scanning software for a small business?
The one that reads totals and tax accurately and connects cleanly to your QuickBooks, Xero or Odoo. Built-in capture is often enough, and Excello adds accountants who match each receipt to its transaction and check the coding.
Do I need to buy receipt software to work with Excello?
No. Receipt reading and matching are part of every Excello bookkeeping plan, with no extra software to buy for them. You keep your own QuickBooks, Xero or Odoo subscription as it is today.
Is there free receipt scanner software?
Yes. QuickBooks includes receipt capture in its mobile app, and Xero plans include Hubdoc. Free capture handles the scan, while matching each receipt to its transaction and checking the coding still takes someone's time.
What happens to a transaction with no receipt?
It stays on the list of transactions still missing documents. During each review, your accountant asks you about anything unclear, so undocumented spending is followed up before the month closes.
Do I need a receipt scanner?
Usually not. A phone camera or an emailed PDF gives software everything it needs to read a receipt. A desktop document scanner mainly helps businesses that still receive large volumes of paper.