Receivables
In every plan keep your invoicing
- Daily payment matching
- Stripe payouts split
- Open invoices reviewed weekly or daily
- Reconciled at the close
Automation · Money in and out
Accounts receivable automation, so you know who owes you.
Excello runs accounts receivable automation inside your own QuickBooks, Xero or Odoo: the invoices you send are recorded, customer payments are matched to them every day, and accountants review what each customer owes weekly or every business day.
Keep invoicing from your own software or Stripe. Receivables are reconciled at every close, and the month closes within five business days as standard.
Your customers see nothing new. Your books see every payment.
- Receivables
- Payments matched daily
- Reviewed weekly or daily
- Reconciled every close
- Closed within five business days
Accounts receivable automation challenges
Where receivables go wrong
How receivables move through your books
Four steps
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Step 01
Invoiced
You send invoices from your accounting software or Stripe, the way you do today.
-
Step 02
Recorded
Each invoice is recorded in your ledger as an open receivable against its customer.
-
Step 03
Matched
Customer payments and Stripe payouts are matched to their invoices every day.
-
Step 04
Reconciled
Accountants review open invoices every week or every business day and agree receivables to the ledger at each close.
Accounts receivable automation features
What gets done
Six parts of the receivables job, and who takes care of each one.
| Feature | What happens | Who does it |
|---|---|---|
| Invoice recording | Invoices from your accounting software, Stripe or Shopify recorded as open receivables | Software, checked at every review |
| Payment matching | Each customer payment matched to the invoice it pays, including partial payments | Software daily, an accountant for exceptions |
| Payout splitting | Stripe payouts split into the sales, fees and refunds inside them | Software, checked at the close |
| Credit notes and refunds | Recorded against the original invoice, so the customer balance stays right | An accountant |
| Receivables tracking | Open invoices kept current by customer and by age | Reviewed every week or every business day |
| Month-end reconciliation | The receivables balance agreed to the list of open invoices | An accountant, at every close |
Accounts receivable automation comparison: tools or services
Side by side
| What matters | Receivables tools | Excello |
|---|---|---|
| Sending invoices | From the tool, with payment links | From your own accounting software or Stripe |
| Payment matching | Suggested by the tool | Matched daily, exceptions resolved by accountants |
| Net payouts and fees | Your team splits them | Split into sales, fees and refunds |
| Month-end reconciliation | Your team | Accountants, at every close |
| Where records live | The tool, synced to your ledger | Your own QuickBooks, Xero or Odoo |
Accounts receivable automation cost
What it costs
Five habits for cleaner receivables
Getting paid, on the record
Invoice from your ledger or a connected tool
Invoices created in QuickBooks, Xero, Odoo or Stripe arrive in the books without retyping.
Put the invoice number on every payment request
Customers who quote it make each payment quick to match.
Record part payments against the original invoice
The remaining balance stays visible until the customer settles it.
Look at open invoices every week
A short weekly look catches late payers while the conversation is still easy.
Keep one record per customer
Duplicate customer names split balances and hide what one customer really owes.
Receivables inside your current accounting software
Nothing to migrate
Frequently asked questions
What is accounts receivable automation?
Accounts receivable automation records the invoices a business sends, matches incoming payments to them and tracks what each customer still owes, with little manual entry. Excello runs it inside your QuickBooks, Xero or Odoo, with accountants reviewing receivables every week or every business day.
What does receivables automation cost?
Standalone tools usually charge a monthly subscription based on users, invoices or payment volume. At Excello, receivables tracking is part of every bookkeeping plan, and plans are priced by your monthly transaction volume.
Who sends the invoices to my customers?
You do, from your own accounting software or Stripe, exactly as today. Excello records each invoice, matches customer payments to it and keeps your receivables current, so you always know what is outstanding.
How are Stripe payments matched to invoices?
Each Stripe payout is split into the sales, fees and refunds it contains, and each payment is matched to its invoice. The net deposit is then matched to your bank, so revenue and fees both show in full.
What happens with partial payments?
A partial payment is matched to the invoice it belongs to, leaving the rest of the balance open. Accountants review open balances every week or every business day, so part-paid invoices stay visible until they are settled.
Which software does receivables automation work with?
QuickBooks, Xero and Odoo for the ledger, with invoices and payments from Stripe, Shopify, Amazon and Noon. Invoices issued from other tools are handled from their exports on a regular schedule.